Guidelines for smooth flow of files

In a move to facilitate smooth flow of files and to monitor movement of files in the finance department (FD), principal secretary and finance commissioner, Toshi Aier has issued guidelines to all departments with instructions to strictly adhere to it.
According to an official bulletin, the guidelines said all departments would henceforth be required to fill up a small voucher labeled file receipt in duplicate while submitting files to the finance department.
Central registry staff in the finance department shall sign with date on both receipts, retain the file and return one receipt to the nodal officer of the concerned department. The concerned department shall produce this receipt to the Section Officer of the Branch while taking delivery of the file.
Central registry shall then enter details of the file received in the file receipt register and send the file to the concerned officer/branch of finance department accompanied by the receipt. On completion of the examination of the file, the concerned section officer/branch of finance department shall ensure that the file is handed over to the nodal officer only, and not to unauthorized persons.
To monitor possible delays and also to ensure timely disposal of departmental files, departments having several files pending for clearance of Finance department in prescribed format to Secretary, K. Heni and OSD, V. Kezo to facilitate their timely examination in the Finance department.
Sample of file receipt and weekly report on pending files were circulated to all departments for compliance.